Director of Finance and Administration

We are in the midst of a period of positive change. Our agency headquarters and expanded Youth Drop-in Center are located in the heart of Lewiston, with program sites in Androscoggin, Kennebec, and Franklin counties. Our Executive Director and experienced management team are poised to increase our capacity and bring our services to nine counties across central Maine.

Joining New Beginnings now is an opportunity to be a part of that planning and growth process. To accomplish this we’re looking for a Director of Finance and Administration with extensive grants management experience and creative problem solving skills who is motivated to try new strategies.

Position Title: Director of Finance and Administration

Program: Administration

Reports To: Executive Director

Classification: Exempt

Job Summary:

This is a management position accountable for the fiscal and administrative activities of the Agency. Responsibilities include oversight of the Agency’s fiscal, administrative and technology records, maintaining adequate internal controls, financial reporting, payroll, grant management and compliance, the preparation of the Agency’s budget, and of the Agency’s annual audit and required tax filings. The Director of Finance and Administration is responsible for the supervision of the Full Time Staff Accountant, IT Manager and Part Time Staff Accountant.

Financial Oversight and Development

· Accountable for the fiscal oversight of the Agency,

· Responsible for the preparation and administration of the Agency’s budget and works with Program Directors with implementation and accountability,

· Responsible for maintaining adequate levels of cash for operations, including processing state, federal and private grant draw downs,

· Maintains the Agency’s investment and banking relationships,

· Develops and implements written financial procedures for the agency,

· Is responsible for the timely preparation of budgets for grant applications, contract renewals and reporting,

· Maintains an understanding of MaineCare reimbursement regulations,

Administrative Oversight

Supervise the Agency’s financial, technology and administrative office staff,

· Provides oversight and security of the Agency’s technology operations,

· Monitors the Agency’s insurance coverages,

· Is responsible for the procurement standards for the Agency,

· Responsible for the fiscal management of personnel benefits, enrolling new employees, and ensuring compliance for terminated employees,

Agency Leadership and Supervisory Functions.

· Prepares fiscal reporting for the Board, and attends Board meetings, as necessary,

· Regular attendee of the Finance and Personnel Committee meeting,

· Recruit, hire, supervise, and release Admin personnel and volunteers, with the approval of the Executive Director

· Contract for needed services to carry out the administrative plan

· Participate in the Management Planning Team and agency senior leadership team

· Other duties as assigned by the Executive Director

Education and Training:

CPA or Masters Degree in Business Administration and/or 5+ years of equivalent combination of education and experience.

Specialized Skills:

1. Proficiency with Microsoft Office products, including Word and Excel, and Outlook,
2. Experience with computer-based accounting systems,
3. Experience with computer-based payroll systems,
4. Solid understanding of internal control structures and fiscal reporting skills,
5. Proven ability to manage grant compliance,
6. Proven financial, accounting, and budgeting skills

Cognitive Requirements:

Must possess strong cognitive and organizational ability in a multi-faceted environment and demonstrate solid organizational ability and sound judgement. This position must also maintain a high level of confidentiality and professionalism.

Physical Requirements:

This administrative position requires sitting and the use of Video Display Terminals, telephones, various office equipment, ascending and descending stairs, and occasional bending, reaching, lifting up to 30 pounds, and driving.

Work Environment:

Duties largely involve working in an office environment

HOW TO APPLY:

Submit a cover letter detailing your interest and relevant experience along with your résumé to chris@newbeginmaine.org